Commissioners Question Details of $125K Security Camera Contract

The Fayette County Board of Commissioners approved a contract on September 11 with A3 Communications for maintenance and support of the county’s security camera system, but not before raising questions about missing bid documents and the scope of the project.

The agreement, listed as Contract 2532-P, is not to exceed $125,894. It covers annual maintenance of the county’s 255 cameras, support services, and up to $50,000 for replacements. Staff noted that many cameras were installed in 2015, and with an average lifespan of six to eight years, several are already failing.

During discussion, one commissioner pointed out that the meeting packet contained only a two-page document instead of the usual vendor analysis. Staff acknowledged the omission and confirmed that A3 was the low bidder among nine companies, promising to send commissioners the full documentation.

Budget questions also surfaced. While only $15,000 had originally been requested for camera maintenance, staff said the larger contract was necessary because of widespread failures. An additional $110,000 contingency was added to cover countywide replacements. Officials described the system as a “force multiplier,” allowing marshals and the sheriff’s office to monitor sites remotely rather than sending personnel in person.

Commissioners also debated what to do with old cameras once replacements are installed. Staff said most were inoperable and outdated but could be salvaged if possible. Vice Chairman Edward G. Gibbons Jr. disagreed, saying, “That’s a waste of time. We get new cameras because we got crappy cameras now. If the old cameras [are failing], get rid of them. And if we need more cameras, then we’ll vote for more cameras.” He also noted that surplus equipment must be offered for public sale to comply with county policy.

Despite the questions, the board voted to approve the contract, emphasizing the importance of documentation and accountability in large maintenance agreements.