To use the actual expenses method, calculate all vehicle expenses, including gasoline and oil, tires, battery, repairs, driver's license and car registration fees, car insurance, and depreciation. To arrive at the deductible amount, multiply your total actual costs by the percentage of business use for the vehicle based on business miles as a percentage of total miles.

Should you use the actual expense method, the style and weight of the vehicle you purchase can affect how much you can write off each year in depreciation. It's a good idea to check with your CPA before making this important decision. Note that business-related tolls and parking fees are deductible in full regardless of which method you use.

-NEW FOR 2004

Previously, taxpayers using more than one vehicle at a time for business could not use the standard mileage rate. The IRS has announced that, beginning in 2004, taxpayers who use no more than four vehicles for business purposes during the tax year may now use the standard mileage rate.

-WHICH IS THE BEST METHOD FOR YOU?

It's important to carefully consider whether to deduct the standard mileage rate or your actual costs. The method you choose for deducting business auto expenses for the year you place the car in service affects your options in later years.

Should you choose to use the standard mileage method in the first year, you can switch to the actual cost method in later years. However, the reverse does not apply. When you use the actual cost method in the first year, you cannot switch to the standard mileage for that car in any subsequent year.

Regardless of the method you use, certain recordkeeping requirements apply. The best way to keep track of the necessary information is to keep a log handy to record the date, your business miles, the destination, and the business purpose of your trip.

While the standard mileage rate is generally easier to use and doesn't require as many detailed records, the actual cost method may result in a larger deduction, particularly with a relatively expensive car. A CPA can help you determine if actual expenses or mileage yield the best savings.

The GSCPA is the premier professional organization for CPAs in the state of Georgia . With over 10,500 members throughout the state, the purpose of the GSCPA is to promote the study of accountancy and applicable laws, provide continuing professional education, maintain high ethical and work standards, and provide information about accounting issues to the membership and the public. For more information, access our web site at www.gscpa.org

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